State eGovernance Mission Team (S.e.M.T)

The 'State eGovernance Mission Team (S.e.M.T)' is an initiative taken by the Government of Meghalaya as per the capacity guidelines formulated by the Planning Commission & Department of Information Technology (Government of India).

Formation and Functioning of S.e.M.T

The Meghalaya State e-Governance Mission Team (SeMT) was formed in the on the 13th August, 2008 to support the Leadership and Vision Level (Program Steering Council/Apex Committee) and function as the secretariat and full time internal advisory body in undertaking e-Governance projects. This team is responsible for undertaking the groundwork for providing an overall direction, standardization and consistency through program management of the e-Governance initiatives in the state of Meghalaya. All interdependencies, overlaps, conflicts, standards, overarching architecture, security, legal aspects, etc. Across projects as well as core and support infrastructure shared across several projects would fall under the scope of work of S.e.M.T.

Roles and Responsibility of S.e.M.T

The Meghalaya SeMT has 4 different major functionalities. The responsibilities of the team are highlighted below:

  • Program Management: This team provides support to the State Government and various Department for implementation of various e-governance projects under Digital India.This team also interacts with the Apex committee and provides various inputs on implementation of e-Governance projects and other policies/standards/security decisions etc.
  • Technology Management: This team provides support to the various state departments and other bodies on technical implementation of various e-governance projects or initiatives. They help the state and it’s departments in decision making on various technological issues.
  • Change Management: This team provides support for various change management and capacity building schemes pertaining to e-governance projects and initiatives of the State Government. They also provide assistance in various business process reengineering initiatives.
  • Finance Management: This team helps the State departments in establishing suitable financial management processes as per policy guidelines. This team also conducts various financial appraisals and supports the state in various contracts and procurements.

    • Program Management

  • To support the implementation of various Digital India initiatives and co-ordinate with NeGD/MeitY
  • To support all the State Government departments’ needs/projects (both Central and StateProjects)
  • To ensure the alignment of the State e- Gov. projects with the overall objectives of Digital IndiaProgram.
  • To bring standardization and consistency across e-Governance initiatives, leveraging external resources and implementing best practices from across the industry
  • To ensure compliance with Government of India Policies and e- Governance Standards and Guidelines like Policy on Adoption of Open Source Software, Policy on Open Standards for e-Governance, India Enterprise Architecture Framework (Ind EA) , Digital Service Standards (DSS), E- Mail Policy, Policy on Open Application Programming Interfaces (APIs), Policy on use of IT resources, Interoperability Framework for e- Governance(IFEG), Meta Data & Data Standards (MDDS), ePramaan Framework, Guidelines for Indian Government websites (GIGW), Model RFP Templates & Guidance Notes for e- Governance Projects,etc.
  • To support progress of various initiatives under Digital India in the State and highlight any issues/slippages to higher authorities
  • To identify the critical success factors for implementation of e- Governance projects in the State.
  • To identify the risk factors and provide risk mitigation for implementation of e-Governance projects in the State.
  • To develop and establish suitable program monitoring framework for the State under guidance from NeGD
  • To drive Capacity Building initiatives in the State/UT

    • Change Management

  • Change Management
    • Identify Change Management initiatives as part of Government Process Reengineering exercise
    • Synchronize change management efforts with the State/ National level initiatives
    • Provide capacity for scaling up of resources as and when required
    • Provide stronger focus on change management through efficient communication, workshops, trainings etc.
  • CBMC Management
    • Support the State Departments in sourcing of the proposed PeMTs
    • Coordinate and work closely with the CBMC team and assist them in the implementation of CB Scheme
  • Capacity Building
    • Develop and implement action plans based on the Capacity Building roadmap and training strategy to achieve the State wide capacity building targets
    • Identification of State wide Training and Capacity Building needs of the state department personnel
    • Analyze training needs to develop new training programs or modify and improve existing programs
    • Conduct assessment of the existing training infrastructure in the state and development of action plan to improve their capacity to lead the training interventions in state
    • Identification of external training agencies and supporting the State Departments/ State Government in Empanelment process for these agencies
    • Development of course content and training programs aimed at Capacity Building for management and implementation of e-governance initiatives
    • Provide support in development of programs aimed at sensitizing the senior political and executive leadership towards e-governance initiatives
  • Business Process Reengineering
    • Ensure assistance in identification of the capacity and all other gaps in carrying out BPR exercises and develop plans to address the same
    • Ensure assistance in the prioritization of the BPR initiatives related to a particular e-governance initiative
    • Ensure program level monitoring of the BPR initiatives being carried out by different departments and ensure uniformity as wel as adequate level of synchronization among them
    • Provide inputs on the institutional/ legal/ procedural implications of planned process changes and ensure that the respective Departments are sufficiently informed on the same
    • Lead and direct creation of knowledge by collecting and providing benchmark as well as best practices for different processes to the State Departments to avoid duplication of effort and to shorten the learning curve
    • Study the projects of various departments and suggest prospective use of tools like BPM (Business Process Management) etc , or alternatively guide them on best way forward
    • Formulate strategy to increase the awareness among the State Departments/ PeMTs about the importance of BPR exercises
    • Liaise with the BPR team at DIT and provide critical inputs for designing guidelines and policies around various Government Process changes

    • Technology Management

  • In coordination with the Technology Division at NeGD, assist the State Government in implementing e-Gov standards for application, designing technology architecture, database design, development and infrastructure deployment.
  • To assist the State departments in technology selection, handholding department staff from requirements to implementation
  • To ensure that individual project level initiatives are interoperable, standardized, scalable and secure across various areas of software, hardware and infrastructure
  • To analyze the existing/ proposed projects in regard to strategic control, cyber-security, disaster recovery and business continuity
  • To study the status of IT Infrastructure of State and assist the State Government in coming up with a robust IT infrastructure to support the roll out of e – governance projects
  • To ensure implementation of NeGD/MeitY’s projects namely UMANG, Digital-Locker, NCoG, RAS, Digital Payments etc. and other core projects like Aadhaar, NKN, CSC, SWAN etc.
  • To work with MeitY/NeGD in embracing emerging technologies/areas like AI, Blockchain, IoT, Big Data, Data Analytics, Augmented and Virtual reality etc for the State projects and to build capability in the State/UT in these areas
  • To partner with the PeMTs and help them in adhering to technical standards / architecture/ product and strategic control, specifications for the e – governance projects
  • To ensure utilization of Digital India common infrastructure including GI Cloud infrastructure (MeghRaj)/ State Data Centre
  • To conduct technical appraisal of the various project reports received from the State Departments and technical evaluation of various proposals received from bidders.
  • To study trends on projects run on PPP mode, gaps/challenges/learning’s etc.

    • Financial Management

  • Financial Management
    • Analyze and understand the requirements of various State Departments in relation to Financial Management of the e-governance projects
    • Develop and support in establishing suitable Financial Management processes in the State Departments in line with overall policy guidelines issued by the Purchaser
    • Analyze various PPP models possible for e-Governance projects with State Departments and support in design of appropriate model
    • Monitor the funding status of various e-Governance projects and collect data on utilization of funds
    • Prepare reports on the fund utilization and provide inputs to the Purchaser as wel as the State Apex Committee
    • Support the State Apex Committee in decision making process for matters related to financing of e-Governance projects
    • Track expenses, ensure proper allocation and use of funds, review budget revisions and ensure timely payments to vendors
  • Financial Appraisal
    • Support State Departments in Financial Modeling of the e-governance projects
    • Appraise the project reports for their financial viability and provide expert advice to ensure financial robustness of the projects
  • Contracts & Procurement
    • Support State Departments in developing standard Contracts, RFP and other relevant guidelines
    • Support State Departments in vendor evaluation and deployment